Programamipc Blog

As diesel prices increase and the issues in the Middle East continues, fleet managers need to guarantee they have everything in their arsenal to tackle this pressing issue. Eliminating unnecessary expenditures is a must!

This need has seen the attractiveness of fuel cards rise; the benefits they can present as standard really plays to the advantage of the fleet manager.

Fuel cards provide access to an abundance of facts which can make managing a fleet so much simpler:

Fuel cards come with standardised paper work which is a amazing tool for managing administration; itemised billing means that a crystal clear overview of what has been bought is readily available. This enables for close analysis of information to be carried out, therefore any unnecessary costs can be eradicated and any suspicious transactions can be identified and addressed. 

Recovering VAT is no longer a gruelling job of relying on drivers to hand in receipts and documenting these details, fuel cards use a streamlined process whereby HM Revenue and Customs have already approved invoicing, this makes the process almost paperless!

Reporting has become a service which all good fuel card providers supply. This allows fleet managers to specify their needs and a bespoke remedy to be made. The reports show a prosperity of information showing; which cards have been utilised, the place, amount of fuel drawn, expenses, the registration, mileage and so much more.

Better budget management can benefited from too. The spending behaviour of drivers can be recognised using the invoicing and reporting documents. Agreed credit terms also means that debits can be taken from the bank on a standard basis, this really helps with cash flow.

The environment has become a topical subject in recent years, fuel cards can help determine drivers who have an efficient style of motoring and those who don’t. This inturn will find out which drivers may need to attend a course to increase their efficiency. Fuel cards allow fleet managers to accurately calculate their carbon footprint a factor which is very important in understanding carbon emission targets, after all a greener fleet can only be a positive thing.

Giving anybody access to the company’s credit card is always a risk. Fuel cards really help increase security; the fuel card is allotted to either the driver or the vehicle this means that it cannot be used under any other circumstance. Fuel cards can have restrictions set; therefore only the permitted goods can be bought on the card, this can be set to fuel only to stop drivers claiming for other items purchased at the forecourt, if cards are lost or stolen they can simply be cancelled.

The benefits of fuel cards are countless and it doesn’t cost anything either, this can make it the best remedy to battling through this challenging economic time.